CREATE A LETTER FOR MAIL MERGE
Open the Word document that you want to use as the letter.
Click the Mailings tab.
Click on Start Mail Merge.
Click on Letters.
Click on Select Recipients.
The New Address List dialog box appears,displaying areas where information can be entered.
Type the appropriate information for each person.
To enter information for another person,click on New Entry.
On finishing creating mailing list,click OK.
Click on save button to save the file.